Providers and jurisdictions who have completed registration for a COVID Locating Health Provider Portal account.
Providers and jurisdictions that have already set up COVID-19 vaccines that will be available at your location(s).
Providers and jurisdictions that are ready to log COVID-19 vaccine inventory and to upload data using the provided template.
As a provider administering COVID-19 vaccines, you are required to update your inventory monthly.
If a location is set to display to the public, it is extra important to keep inventory up to date so it continues to show correctly on Vaccines.gov!
If your inventory hasn't been updated in over 29 days, it will no longer display in search results on Vaccines.gov.
Visit login instructions for help.
The first time you visit this page to upload your inventory, you will only have the Blank template
option to select.
After your first inventory upload, you will have the option to choose the Blank template
or Your most recent file
. Either can be used to update and submit new vaccine stock status.
Blank template
The file name will use your organization and date your_organization_YYYY-MM-DD.csv
.
The file will pre-populate with all the locations and NDCs for your organization. Any new locations added after provider setup will automatically appear in the template files.
The Quantity column has <Enter Quantity> for each NDC and location.
The In Stock
column starts with <Enter Yes or No>
for each NDC and location.
Your most recent file
templateThe file name will be vaccine-inventory_YYYY-MM-DD.csv.
The file will come with all location data pre-filled, including any NDC selected during provider setup or added through the manual form. The file will have your last reported inventory prefilled in the Quantity
column.
Tip: save the file to your desktop with the date so that it is easy to find to upload.
Navigate on your computer to find your file, select it, and click Open
.
If there are no errors, the file will upload successfully, and Step 3 will change to a green Success!
message. It will also tell you how many records were updated so you can verify that is correct.
The most recently reported inventory is sent to CDC every day at 5:00 am Eastern.
Your new stock values will be visible on Vaccines.gov within 5 hours.
If you get an error message, the upload has failed. Check the error message for information about what is causing the error. Once you have fixed the error, click Try Again
to upload the new file.
Make sure you are using only the acceptable values listed in the table above.
Make sure you aren't missing required fields: VTrckS PIN or Provider ID, NDC, Quantity
Tip: Visit How COVID vaccines display to see how they display.
Congratulations, you have now reported your inventory!
Field
Details
Acceptable values
Quantity
Use Unknown
or <Enter Quantity Here>
if you don't know the quantity at the time of reporting. The quantity that was last reported (with date of when that quantity was reported) for that NDC will be sent to CDC. If you have the same number of doses on-hand for multiple days, please report that number each day to correctly reflect the quantity on-hand.
Use Remove
if you no longer administer that vaccine.
0 and any positive integer
Unknown
Remove
Blank
In Stock
If you want to report quantity but want the vaccine to show as out of stock
on Vaccines.gov, you can report Quantity
but mark In Stock
as No
.
If you leave blank or <Enter Yes or No Here>
, this field will default based on your Quantity
.
If Quantity >0: In Stock, Yes
If Quantity = 0: In Stock, No
Yes
No
Blank
Supply Level
Choose the option that best describes how long you expect your supply to last. This should be some expectation of how likely the vaccine is to be available. This field does not yet display on Vaccines.gov.
NO SUPPLY
LOW (<24 hours supply)
MEDIUM (24-48 hours supply)
HIGH (>48 hours supply)