Enter COVID-19 vaccine inventory - by file upload
- Providers and jurisdictions who have completed registration for a COVID Locating Health Provider Portal account.
- You are ready to log COVID-19 vaccines and want to upload data using a provided template.
As a provider administering COVID-19 vaccines, you are required to update your inventory monthly.
If a location is set to display to the public, it's extra important to keep your inventory up-to-date so it continues to show correctly on Vaccines.gov!
If your inventory hasn't been updated in over 29 days, it will no longer display in search results on Vaccines.gov.

Screenshot of COVID inventory file upload banner
The first time you visit this page to upload your inventory, you will only have the
Blank template
option to select. After you've submitted at least one set of inventory, you will have the option to choose your
Blank template
or Your most recent file
. Either can be used to update and submit new vaccine stock status. 
- The file name will use your organization and date
your_organization_YYYY-MM-DD.csv
. - The file will pre-populate with all the locations and NDCs for your organization. Any new locations added after provider setup will automatically appear in the template files.
- The Quantity column has <Enter Quantity> for each NDC and location.
- The
In Stock
column starts with<Enter Yes or No>
for each NDC and location.

Blank template
- The file name will be
vaccine-inventory_YYYY-MM-DD.csv
- The file will come with all location data pre-filled, including any NDC selected during provider setup or added through the manual form. The file will have your last reported inventory prefilled in the
Quantity
column.

Most recent file template
Field | Details | Acceptable values |
Quantity |
|
|
In Stock | If you want to report quantity but want the vaccine to show as out of stock on Vaccines.gov, you can report Quantity but mark In Stock as No . If you leave it blank or <Enter Yes or No Here> , this field will default based on your Quantity .
|
|
Supply Level | Choose the option that best describes how long you expect your supply to last. This should be some expectation of how likely the vaccine is to be available. This field does not yet display on Vaccines.gov. |
|
Tip: save the file to your desktop with the date so that it is easier to find to upload.

Saving the spreadsheet
Navigate on your computer to find your file, select it, and click
Open
.
Uploading the spreadsheet

Selecting the file to upload
If there are no errors, the file will upload successfully, Step 3 will change to a green
Success!
message. It will also tell you how many records were updated so you can make sure that is correct. The most recently reported inventory is sent to the CDC every day at 5:00 am Eastern.

Check file validation
If you get an error message, the upload has failed. Check the error message for information on what is causing the error. Once you have fixed the error, click
Try Again
to upload the new file.
- Make sure you aren't missing required fields: VTrckS PIN or Provider ID, NDC, Quantity
Congratulations, you have now reported your inventory!