Enter flu vaccine stock status - by file upload
Who should use this guide
Providers and jurisdictions who have completed registration for a COVID Locating Health Provider Portal account.
You have already set up flu vaccines that will be available at your location(s).
You are ready to log flu vaccine stock and want to upload by template.
Although it is not required, we encourage you to report if your location(s) have flu vaccines in stock
or out of stock
every two weeks so the public using Vaccines.gov can easily find a flu vaccine near them. If you haven't updated your flu vaccine stock status in over two weeks, your stock status on on Vaccines.gov will change from "in stock" to "call to confirm" and your location will not appear in searches.
Login
Login to your COVID Locating Health Provider Portal account at https://covid.locating.health/login.
Visit login instructions for help.
Entering your vaccine inventory
The first time you visit this page to upload your stock status, you will only have the Blank template
option to select.
After you've submitted at least one file with stock status, you will have the option to choose your Blank template
or Your most recent file
. Either can be used to update and submit new vaccine stock status.
About the Blank template
Blank template
The file name will include other vaccine inventory template and the date
other-vaccine-inventory-template_YYYY-MM-DD.csv
The file will pre-populate with all the locations and NDCs for your organization. Any new locations added after provider setup will automatically appear in the template files.
The
In Stock
column starts with<Enter Yes or No>
for each NDC and location
About the Your most recent file
template
Your most recent file
templateThe file name will be
other-vaccine-inventory_YYYY-MM-DD.csv
The file will come with all location data pre-filled, including any NDC selected during provider setup or added through the manual form. The file will have your last reported stock value pre-filled in the
In Stock
column.
Tip: save the file to your desktop so that it is easier to find to upload.
Navigate on your computer to find your file, select it, and click Open
.
If there are no errors, the file will upload successfully, Step 3 will change to a green Success!
message. It will also tell you how many records were updated so you can make sure that is correct.
Your new stock values will be visible on Vaccines.gov within 5 hours.
If you get an error message, the upload has failed. Check the error message for information on what is causing the error. Once you have fixed the error, click Try Again
to upload the new file.
Troubleshooting errors
Make sure you are only using supported values.
Make sure you aren't missing any required fields VTrckS Pin or Provider ID, NDC, or a stock status for at least one vaccine.
Tip: Flu vaccines don't show on Vaccines.gov using their clinical names. Visit How flu vaccines display to see how they display.
Congratulations, you have now updated your flu stock status!
Last updated