Enter COVID-19 vaccine inventory - manually

Who should use this guide

Remember to update your inventory weekly

As a provider administering COVID-19 vaccines, you are required to update your inventory weekly.
If a location is set to display to the public, it's extra important to keep your inventory up-to-date so it continues to show correctly on Vaccines.gov!
If your inventory hasn't been updated in over 7 days, your location will no longer display in search results on Vaccines.gov.

Login

Login to your COVID Locating Health Provider Portal account at https://covid.locating.health/login.

Entering your inventory

All your locations will be listed out on the screen along with the most recently entered inventory for each location.
Screenshot of log manually tab

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Select the Edit button in the header bar for your location

Screenshot of visual location of edit button
Once you have selected edit, the table will become editable, from this screen you can also cancel at anytime and no changes will be saved.
Screenshot of visual location of cancel button

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Enter your dose, stock, and supply level data

Field
Details
Required/Optional
Doses
Enter the number of doses on-hand at each location.
Required
In Stock
If you enter any quantity > 0 in the Doses field, In Stock will default to Yes. However, if you want the vaccine to show on Vaccines.gov as out of stock, you can change it to No.
Required if your location is set to display to the public.
Supply Level
Only available for locations set to display to the public but this data does not yet display to the public on Vaccines.gov.
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Choose the option that best describes how long you expect your supply to last. This should be some expectation of how likely the vaccine is to be available.
Optional
Please note that the "Date Submitted" column will automatically update when a change is submitted for any of the fields in the table above (Doses, In Stock, Supply Level). There are three different statuses that may display in the Date Submitted column:
  • "Now" status in purple indicates that a change was just submitted
  • Date status in green indicates that inventory has been updated within 7 days and is in compliance
  • Date status in red followed by "!" indicates that inventory has not been updated in 7 days or greater and is out of compliance
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Click Submit Inventory

Screenshot of Submit Inventory button
You will receive a success message letting you know your inventory has been recorded.
Repeat if needed for multiple locations.
The most recently reported inventory is sent to the CDC every day at 5:00 am Eastern. The new stock levels will be visible to the public on Vaccines.gov site within 5 hours.
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Tip: Visit How COVID vaccines display to see how they display.
Congratulations, you have now reported your inventory!